Summer swim meets are only possible when every volunteer position is filled. Each family on our team is required to volunteer for at least one of the following jobs at each swim meet (both home and away) that they have a swimmer participating. We are a small team, and therefore need the help and dedication of every member to run an efficient swim meet. We thank you in advance for your willingness to support our team!
STROKE & TURN JUDGE: Work in pairs on each side of the pool with one member of the pair being from each team. Judges only rule on infractions on their side of the pool. They observe strokes, turns, and finishes to see that swimmers comply with requirements for that stroke. Training is required for this position. This position requires volunteering for one half of the meet.
FINISH JUDGE: Also work in pairs on each side of the pool with one member of a pair being from each team. Judges record the finish order of each lane and mark it down. Copies of both Finish Judge rulings are sent to the score table with the finished lane timer sheet. This position requires volunteering for one half of the meet.
RUNNER: Responsible for collecting the timer sheets from each lane and placing sheet from the finish judge after each event. The papers are delivered to the scoring table. This position requires volunteering for one half of the meet.
SCORING: Print the paperwork for the meet and distribute. Enter swimmer times in the scoring software and verify results against the finish order. After results are verified score the event. Print ribbon labels after each stroke. There are typically two - three volunteers at the scoring table during home meets and one during away meets.
RIBBONS: Place labels on ribbons; sort and file ribbons into swimmer file folder. There are typically three volunteers for this job. This job keeps you sitting down and out of the sun.
STAGERS: You will be responsible for helping to ensure that the swimmers are ready to line up for their events when called upon by the coaches. The stagers should also help to remind the swimmers to clean up after themselves and pack up their belongings before dark. This position requires volunteering for one half of the meet.
HEAD TIMER: The head timer is on board to step in with an official time if any other timer should need assistance. The head timer will time each heat and step in if another timer raises their hand – alerting the head timer that they have a malfunction with their stop watch. This position requires volunteering for one half of the meet.
LANE TIMERS: Record the swimmer’s time. Each timer is provided a stop watch and assigned a lane; there are two timers for each lane; one from each team. You will record both stop watch times on the lane timer sheet and hand the sheet to the runner after each event. This position requires volunteering for one half of the meet.
BAKE SALE: These volunteers are in charge of working the bake sale area at each home meet. The Bistro will be serving hot food items specifically for the swim meet. All other items (chips, sweets, drinks, etc.) will be sold at the Bake Sale to maximize potential profit for the team. The volunteers will be dealing with money. There are typically two to three volunteers needed for this job. This position requires volunteering for one half of the meet.
PHOTOGRAPHER: The photographer's job is to take pictures of the swimmers in action. Each year at our swim team banquet these pictures are set to music and shown on a big screen. This position requires volunteering for one half of the meet.
ANNOUNCER: At home swim meets this person will announce each heat of every event, including the names of individual swimmers. Works closely with the starter and the scoring table to keep the meet running smoothly.